Tue, 01 Jan 2008

Your Committee

Here are the committee, as voted in by the membership at the Annual General Meeting, July 2008, with changes included since then.

	David Hall Chair "The Boss" Responsibilities To Chair meetings, making sure agenda/relevant topics are covered, that everyone has their say, keeping members on the point, summing up points made, instituting a vote when necessary. Tactfully defusing the situation when the discussion gets heated. Making sure that the interests of all the membership are considered: younger and older, male and female, well-off and hard-up etc. Not dominating, bullying or overpowering the rest of the Committee. Book theatre venues.
Kathie Arundell Vice-chair "The Wing Commander" Responsibilities Chairing members when Chairman is absent – as (1) and (2) above. Between them, the Chairman and Vice Chairman should try to be aware of the opinions, aspirations, interests of the membership, aided by the rest of the Committee. As (3) above. Taking responsibility for booking/cancelling space: rehearsals rooms, Annual General Meeting etc. To represent the Society on the Wimbledon Community Association Committee. (This is subject to confirmation)
	Alison Raffan Secretary "The Woman of Words" Responsibilities Keeping minutes of Committee meetings. Circulating copies to Committee members and others as appropriate. Initiating and dealing with correspondence as appropriate – (typing/wordprocessing skills an advantage!) In liaison with Treasurer/Newsletter Secretary, maintaining uptodate membership list. Making appropriate arrangements for Annual General Meeting ie distribution/collection of nomination forms etc.
Andrew Candish Treasurer "The Money Man" Responsibilities Keeping us solvent; keeping our accounts up to date (and arranging audit at year-end). Being on hand to collect new members’ subscriptions particularly around audition times. Spotting possible financial implications in plans for new productions and helping directors etc to make sensible estimates and keep within them. Dealing with banking, floats, etc. Dispatching cheques to cover rights, theatre bookings etc
	Debbie Fowler/Claire Hoult Membership Secretary "The Name Collectors" Responsibilities Maintain the email accounts (including answering emails from prospective members, maintaining and updating the email address lists / folders and dealing with other emails as appropriate. Develop and update the membership database Communicate regularly with current and prospective members and keep them informed of news, productions and other events Maintain an up to date membership address list and distribute it to the membership at regular intervals Liaise with other members of the committee eg Hon Treasurer, Social and Fundraising Representatives so as to be aware of matter which need to be raised with Carlton members.
Rob de la Poer Newsletter Editor "The Communicator" Responsibilities Noting down anything arising from Committee meetings which needs to be publicised to the membership. Encouraging other members to submit letters, articles, pictures etc. Continuing to produce and distribute, as required, an informative / attractive / entertaining Newsletter which the membership will really want to read. In liaison with information received from Treasurer, distribution of membership list with Newsletter.
	Alun Goodman Publicity Person "The Press Gang" Responsibilities Press, posters, programme printing. Liaison with local schools; maintaining contact lists with Heads of Drama/Modern Languages/English so as to be aware of the syllabus. Maintaining a Source List for programme printing/costume hire/props/furniture/equipment etc (with assistance from membership and Committee members).
Jo Crabtree Social and Fundraising Officer "The Party Animal" Responsibilities To arrange social events which attract/include as many of the membership as possible: older/younger, male/female, well-off/hard-up To keep members not currently involved in a production (in touch), and part of the family. To arrange theatre trips to broaden our joint knowledge of plays and acting styles. To arrange fundraising events which are fun as well as profitable Arrangement of Raffle at productions; Christmas Party arrangements
	Jeff Graves Stage Management Officer "Smoke and Mirrors" Responsibilities Spotting the technical implications of suggested new productions; knowing the technical capabilities of the venues we use, what is possible and what will cost extra. Arranging for Director(s) to meet with Committee, as appropriate, to monitor and progress generally and specifically updating on lighting/sound/costume/props etc. Gives Committee opportunity to ensure timetables are being met relative to the original schedule that was presented. Ensuring that people are available and trained to undertake duties such as lighting and sound.

All Committee Members

1. To take a long view of the Carlton: where it is going; forward planning etc.
2. Maintaining good relations within the Society and with outside organisations: Theatres, Community Centres etc
3. Keeping in touch with the rest of the membership – eg by attending rehearsals etc
4. Arranging sufficient productions, workshops, readings etc to maintain the interest and participation of our current (large and enthusiastic) membership.

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